Minutes, November 2011 meeting

President Janice Brooks called the meeting to order.

Secretary: October 8, 2011 minutes approved

Treasurer: Treasurer's report approved

Committee Reports:

Audit Committee: An audit committee has been established. Members are Bob Sanchez, Isaiah Barrett, Sarah Purcell, Jan Brooks.

Old Business:

Annual Banquet: Sally Spener reminded members of the Nov. 19 deadline.

New Business:

Introduction of the 2012 slate of officers: President-Bob Sanchez; VP-

Sally Spener; Treasurer-Isaiah Barrett; Secretary-Richard Schwein. After a call for

nominations from the floor, a motion to elect the slate by acclamation was made and

approved by unanimous vote.

2012 Contest Chairs: Janice Brooks and Sarah Purcell

Program:

2008 Poet Laureate, Larry D. Thomas. The League purchased one copy each

of Mr. Thomas’s three books to donate to the library.

Brags and Introductions:

Veterans were acknowledged.

Members were asked to introduce themselves and state the genres in which they write.

50/50: Anne Sparks won $17.50

The meeting was adjourned.

October 2011 meeting minutes

October 8, 2011 EPWL Regular Minutes

President Janice Brooks opened the Border Tapestry Launch Party by explaining that members would read their 2010 annual contest-winning entries.

She announced the 2012 slate of officers. They are: President-Bob Sanchez; Vice President-Sally Spener; Secretary-Richard Schwein; Treasurer-Isaiah Barrett. Nominations will be accepted from the floor at the November meeting before elections are held.

Janice introduced Bob Sanchez, co-editor of the Border Tapestry.

Bob introduced Tina Dwyer and Maritza Neely and acknowledged their photo and artwork contributions to the magazine before asking members to read

Cake and refreshments were served.

50/50: $20.00 was raised. Maritza had the winning ticket and won $10.00.

Submitted by EPWL 2011 Secretary, Vonda Frampton.

September 10, 2011 Regular EPWL Meeting Minutes

*President Janice Brooks opened the meeting by asking for eleven seconds of silence in

honor of the 9-11 Anniversary.

*Jan asked how many members accepted last month’s challenge to write outside their

comfort zone for the annual contest.

*Introduction of Guests/ Brags

*Minutes of last meeting approved.

*Treasurer’s Report: to be filed for audit

*Committee Reports:

*Border Tapestry: Bob Sanchez announced that the magazine will be available at the

October meeting and that he ordered 100 copies.

*Annual Contest: Members were to turn in their entries. No late entries will be

accepted.

*Banquet: Sally Spener gave an update. The price for the banquet is $25 per person.

Sally asked for committee volunteers to help with set-up, etc. Jan read the menu

selections.

*Old Business:

*EPCC Literary Fiesta update. Jan reminded member who want to participate to

contact her to set up schedule times and to hand over books. Her cell number is: 490-

9146

*2012 Possible Slate of Officers: President, Bob Sanchez; Vice President, Sally

Spener. Secretary and Treasurer positions are still open.

*Library meeting place info matter resolved. A yearly contract will be signed with the

library. EPWL sound equipment, etc. can no longer be stored at the library. The

meeting time will remain from 2-4.

*New Business:

*Long-time honorary member, Zula McKenzie, has a book out on September 13. It

will be available through Amazon.

*Program:

*Jan introduced Vonda Frampton who gave a workshop titled “Traits That Identify

Your Personality and Style by Using Unusual Keys to Unlock Who We Are as

Individuals and Writers.”

*Programming:

*October 8: Border Tapestry Launch Party. The room will be open to everyone/

introduction of 2012 slate of officers and nominations from floor

*November 12: 2008 Poet Laureate, Larry Thomas/ election of 2012 officers

*December 10: no regular meeting/annual banquet

*50/50: $28 collected. Heidi Hunt had the winning ticket but donated the $14 to the

League.

The meeting was adjourned.

Submitted by 2011 EPWL Secretary Vonda Frampton             

Minutes, August 2011 meeting

EPWL August 13, 2011 Regular Minutes

*President Janice Brooks opened the meeting by explaining the handouts pertaining to the workshop and the form asking members to consider volunteering for next year’s board. She explained the 50/50 drawing.

*Minutes: approved.

*Treasurer Report: filed for audit

*Committee Reports:

1. Sulta Bonner gave an update on Border Tapestry.

2. Mike Grunsten handed out entry forms for the contest.

*Old Business:

1. EPCC Literary Fiesta: to be held on 9/24/2011. Members interested in participating were asked to contact Janice regarding work schedules and handing over their books to her.

2. Contest Deadline: September 10, 2011. No late entries will be accepted.

3. Logo contest winner: Mike Grunsten was presented with a $25 gift certificate for having the winning logo.

*New Business:

1. A short discussion was held regarding participating in the Oct. La Vina event if members with books are interested and the event has openings.

2. Head librarian at the Dorris Van Doren library informed Janice that the League may have to pay $25 per hour for use of the auditorium and to schedule three months before hand which would still not insure League use of the room. The League will have use of the auditorium, barring being bumped by other programs, through November of this year. Patricia suggested the League find another place to meet. Jan asked for a copy of library policies. It was suggested during the announcement to members that the regular meeting time be changed from 2:00 to 4:00 to 3:00 to 5:00.

3. Member Cindy Alvarez suggested beginning a petition against the library.

*Program: Janice Brooks and Vonda Frampton led the workshop consisting of ten-minute writes using contest categories. Afterwards, members volunteered to read one piece of their choice.

*50/50 Drawing: William Cummings had the winning ticket.

*Brags/ Announcements:

1. Paul Geneson asked to meet with any member who had lived in Chicago during the ‘50s.

2. Dick Schwein announced that the Lancer’s Club had closed.

*Next Meeting: September 10, 2011

*The meeting was adjourned.

Submitted by EPWL 2011 secretary, Vonda Frampton

June, 2011 meeting minutes

June 11, 2011 EPWL Regular Meeting Minutes

 

CALL TO ORDER:  President, Janice Brooks called the meeting to order.

INTRODUCTIONS (VISITORS/NEW MEMBERS) & BRAGS:  Pam Kogler & Watertiger introduced themselves.  Diane Morgan stated her book was in the 3^rd print & continues to sell well with book signings in Pennsylvania.

MINUTES:  5/14/11Minutes were approved as written.

TREASURER REPORT:  Treasurer’s report will be filed for audit .  No questions. Janice reminded members that dues need to be paid.

COMMITTEE REPORTS

1.  Junior Jotters Chair A. C. Sanders reported schedule is on Tuesdays & Thursdays beginning July 12 for 3 weeks, from 1-3PM.  Cost is $25 per week or $60 for 3 weeks.  He needs volunteers for table monitors.  Applications for students available at Library this week.
2. Contest Chair Mike Grunsten stated contest fees were revised – 5 entries for $20 and $3each additional entry.

OLD BUSINESS

1.  Reminder that all information is available on the blog athttp://EPWL.BLOGSPOT.COM
2. Entries for Logo Contest for EPWL are due 7/7/11 to VP Grunsten by e-mail at grunsten@elprr.com for vote by membership at 7/9/11 meeting.  Ties will be broken by board.

NEW BUSINESS: 

1.  Membership feedback about dues resulted in Board deciding a change should be made to Constitution Article VI.1.- delete word not in third sentence to read.  “Membership fees are pro-rated.  This will be voted on at 7/9/11 meeting.  The Standing Rules will then be modified to read dues of $40 per year or $4 per mo.
2. Southwest Writers from Albuquerque requested a partnership in publicizing one another’s activities which the board agreed to.  BLOG will list info as available.

PROGRAM:  Musical Chair Authors - Each member drew a paper slip upon entrance which gave table assignments for two exercises. President Brooks explained that each table had a posted genre for the participants to use in writing a story.  They had to use the words listed on the inside of the ‘table tent’ which showed the table number and genre.  Participants were given 10 minutes to write then read within their group/table.  The groups then chose 2 persons to read their stories to the entire meeting.  Attendees then changed tables and repeated the process.  The results were a creative and interesting assortment of stories using the same words in 8 different genres from persons who normally would not write Romance, Poetry, Op Ed, Historical, Southwest, Fantasy, Mystery or Journal/Memoir/Diary.  A good time was had by all!  

ANNOUNCEMENTS:

1.  Deen Underwood broke a hip and is in rehab.
2. 50/50 drawing paid $12 with additional drawings for 3 paperback books..

Next month’s program will be Play Writing by W. C. Cummings on July 9, 2011.

 

 -- Janice Brooks for Secretary Vonda Frampton

Minutes, May 2011 meeting

Submitted by Vonda Frampton EPWL 2011 secretary

CALL TO ORDER: President, Janice Brooks brought the meeting to order and explained the change of positions between Janice and former President, Mike Grunsten.

MINUTES: Minutes of the last meeting were approved.

TREASURER REPORT: The treasurer’s report will be filed for audit with no questions. An end-of-year audit process will be started in September of this year. Janice reminded members that dues need to be paid.

OLD BUSINESS: Janice explained the Board had revised and approved a new EPWL Constitution and Standing Rules which were posted on the blog for review by members 2 weeks prior to the general meeting. Members were asked to review copies of the Constitution and Standing Rules. With membership approval the vote was delayed until after the program. Action: The motion was made to approve the Constitution as a Board Report. (2^nd not required because it was a committee report). Following a brief question-answer segment, the membership voted unanimously to approve both the Constitution and Standing Rules.

As previously announced, the internet address for the League’s blog is: EPWLblogspot.com. It takes the place of the original website. Board meeting information and other news will be included on the blog site.

NEW BUSINESS: Betty Marcus-Randle, a member who passed away recently, bequeathed several items to the League. Janice will keep in contact with the family’s lawyer.

A table with members’ books will be at the back of the room at each meeting. Authors may bring, sell and sign their novels each month.

Mike Grunsten announced that Ida Chavira, past Vice President, will be moving to Borger, Texas in the near future.

The possible purchase of tote bags was discussed as well as welcoming packets for members. Additional information will be given at a future meeting.

Members without a name tag, should inform one of the board members.

A League logo was discussed. A contest will be held to choose the logo.

PROGRAM: Janice introduced Bob Sanchez who gave a workshop on publishing through Create Space.

Guests were asked to introduce themselves.

ANNOUNCEMENTS: Janice asked for brags. Sandra Tolliver mentioned that member, Deen Underwood, had possibly been hospitalized after a fall. Ruth Wren had the winning 50/50 ticket.

Next month’s program will be Musical Chair Authors on June 11, 2011.